How to crop Amazon shipping labels to 4×6 (and get an order Excel)

What you'll need

• Your Amazon label PDF (the combined label + tax-invoice file from Seller Central).
• A 4×6 thermal label printer (recommended) — or any printer at a pinch.
• The free CropSheet Amazon label cropper. Nothing to install.

Step 1 — Download the label PDF from Amazon Seller Central

Sign in to Amazon Seller Central and open Manage Orders. Select the orders you're ready to dispatch and generate the shipping documents (usually shown as Print packing slip or the Easy Ship label sheet). Amazon produces a single PDF in which label pages and invoice pages alternate — one label page, then the tax invoice for that order, and so on. Save that PDF somewhere you can find it, such as your Downloads folder.

You can select several orders at once. CropSheet handles the whole multi-page file in one go, so there's no need to download labels one at a time.

Step 2 — Open CropSheet and drop in the PDF

Go to the Amazon label cropper and drag your PDF onto the page (or click to browse for it). CropSheet reads the file in your browser, recognises it as an Amazon document, and works out which pages are labels and which are invoices.

Nothing is uploaded. There's no progress bar waiting on a server, because there is no server in the loop — your buyers' names and addresses stay on your device the entire time. It works in airplane mode, which is the easiest way to prove it to yourself.

Step 3 — Crop to 4×6 and print on a thermal printer

Amazon's A4 label page is really a 4×6 label blown up inside big A4 margins. CropSheet finds that label area and puts it on its own 288×432pt page — a true 4×6 inch (about 100×150 mm) label — scaled to fill the page without distortion. Download the cropped PDF and open it in your printer dialog. For a thermal printer, set the paper size to your 4×6 (≈100×150 mm) label roll and set scaling to Actual size or 100% — avoid “Fit to page,” which can shrink the barcode. Print one label first to confirm the barcode scans cleanly, then run the batch.

No thermal printer yet? You can still print the 4×6 PDF on a normal A4 printer; you'll just use more paper. Either way, the label is now centred and correctly sized instead of stranded in the middle of an A4 sheet.

Step 4 — Two options worth switching on

Both of these change the labels PDF itself, so set them before you download:

• Sort labels by SKU — reorders the labels so every unit of the same SKU prints in one run. Instead of criss-crossing your shelves order by order, you pick one SKU, stick its whole stack of labels, and move on.
• Add a pick list page — puts an extra 4×6 page at the front listing each SKU and the total quantity to pull. Print it on the same roll, carry it to the shelf, and you know exactly what the batch needs before you start.

Step 5 — Keep the tax invoices as their own PDF

Because Amazon interleaves invoices with labels, CropSheet separates them for you: the label pages become your 4×6 labels, and the tax invoice pages are handed back as a separate PDF. Print those on plain paper for the parcels that need an invoice inside, and file the rest. No manual page-picking in a PDF reader.

Step 6 — Export the order Excel for GST and records

From the same PDF you can also download a clean order sheet as Excel (.xlsx) or CSV, with one row per invoice line item. It carries the GST fields you actually need — HSN, seller GSTIN, tax rate and tax amount, and place of supply — alongside the order number, SKU, quantity and amounts. Keep the file for your accountant, drop it into your bookkeeping tool, or use it when you file GST. Every field is read straight from the PDF, so there's no retyping order numbers and amounts into a spreadsheet by hand.

Only want the spreadsheet, not the labels? The Amazon orders-to-Excel tool is the same engine pointed at the data.

Tips and troubleshooting

• Barcode won't scan? Reprint at 100% scale on the correct 4×6 media, and check the printer's darkness/density setting.
• Only want the labels? Just download the cropped PDF and skip the invoices and the Excel export — or take any combination you like.
• Packing a big batch? Turn on both Sort labels by SKU and Add a pick list page; the time saved on the shelves is bigger than the time saved at the printer.
• Also sell on Flipkart? Same idea, one file — see the Flipkart label crop guide.

Frequently asked questions

Can CropSheet crop Amazon shipping labels to 4×6?

Yes. Drop your Amazon label PDF on the Amazon label cropper and every label page is cropped to a true 4×6 inch (288×432pt, about 100×150 mm) page, one label per page, ready for a thermal printer.

Is CropSheet free to crop Amazon labels?

Yes. Cropping Amazon labels and exporting the order Excel are completely free and unlimited. There is no signup and no watermark.

Are my customer names and addresses safe?

Yes. Your Amazon PDF is opened and processed entirely inside your own browser. The file is never uploaded to CropSheet or any server, so buyer names, addresses and phone numbers stay on your device. The tool even works with your Wi-Fi switched off.

What happens to the tax invoice pages?

Amazon alternates label pages with invoice pages. CropSheet crops the label pages to 4×6 and hands you the tax invoices as a separate PDF, so you can print the labels on your thermal roll and the invoices on plain paper.

Can I print all of one SKU together?

Yes. Turn on "Sort labels by SKU" and the labels are ordered so every unit of the same SKU prints in a run, which makes picking and packing much faster. You can also switch on "Add a pick list page" to get a 4×6 page listing each SKU and the total quantity to pull off the shelf.

Can I crop a whole batch of labels at once?

Yes. Upload the multi-page PDF you downloaded from Seller Central and CropSheet crops every label into its own 4×6 page in a single output PDF, ready to print.

Related: Crop Flipkart labels to 4×6 + Excel · Amazon orders to Excel · all guides · about CropSheet · privacy.